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Google rolls out Drive shortcuts to simplify structure, sharing

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Final August, Google introduced that it’s testing a brand new group idea in Drive to chop down on the necessity for creating file copies. Drive shortcuts at the moment are typically accessible for each private Google and G Suite accounts.

Google Drive shortcuts allow you to create hyperlinks or “tips to content material that may be saved in one other folder or drive.” The unique doc stays beneath your management, saved the place you want, and all the time up-to-date.

This new organizational methodology is catered towards shared drives — beforehand Workforce Drives — and helps lower down on making copies that don’t keep in sync. Google’s objective is to simplify Drive’s folder construction and sharing mannequin.

For instance, Paul, a advertising supervisor, creates a ‘Advertising and marketing Technique’ doc and shares it with the gross sales staff. Greta, the gross sales supervisor, can now create a shortcut to the doc within the ‘Gross sales’ shared drive, enabling everybody on the gross sales staff to shortly and simply entry the file.

Anyone can see a shortcut positioned in a shared folder, however entry requires that the common sharing permissions be granted on the unique file. In the meantime, Google has modified the “Add to My Drive” choice on the high of a Doc, Sheet, Slide, and so forth. to “Add shortcut to Drive.”

Moreover, on September 30, it can now not be potential to “place a file in a number of folders in My Drive, together with by way of the Drive API” as each file will solely “reside in a single location.” On that deadline, Google will migrate all recordsdata in numerous Drive places to shortcuts. Extra particulars for builders can be found right here.

Drive shortcuts are exiting beta as we speak. It’s already accessible within the desktop Again up Sync (model 3.46+) and Drive File Stream (model 37.0+) purchasers. It’s starting to regularly roll out to Android (2.20.10+), iOS (4.2020.08+), and the online consumer. It is going to be accessible by default to each G Suite and private accounts.

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